Online
Job Applicant Tracking
Module |
Customizable
Internet job postings |
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Job position total
compensation statement |
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On-line job
applicants SQL database |
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Position applied
for automatic population in job application |
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Search, sort and
report capabilities |
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Applicants hiring
Notes database |
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Email rejection
notice and tracking |
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Interview
evaluation documentation |
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Background or
reference check (xml direct to preferred provider) |
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Contact data
(address, telephone, email) Name, address, date applied, applicant ID |
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EEO information
option |
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Online Resume
within the job application for easy search and query |
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IEnLincrt to employee
records from job posting into HRIMS database |
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Export to payroll (integrated
with Intuit payroll and Quick Books Pro 2006 and Enterprise Edition) |
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New
hire procedures and database |
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Previous employers
fields |
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Employee
Data Management: |
Attendance records |
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Birth date, sex,
marital status, nickname |
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EEOC information |
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Employee
photo, name, address, social security number |
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Education and
certifications |
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E-mail address |
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Emergency contacts |
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Employment status
history and tracking |
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Hire date, length
of service, seniority date |
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Job description |
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Notes field |
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Orientation
checklist and accompanying receipts (E.g., Handbook, employment at will,
priority information and/or non-compete, etc) |
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Organization
information (history, assigned location, division, department,
job title, job description. |
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OSHA injuries and
illnesses, OSHA 300 log information |
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Online file interface and storage
(E.g., resume, insurance applications, W4, etc.) |
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Performance
reviews, history |
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Part time/full time
report to determine benefits eligibility (ex. Life ins.) |
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PTO, sick,
vacation, personal time tracking |
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Safety and training
records |
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Skills inventory |
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Supervisor |
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Supervisor history
to know who has been supervisor of any given employee |
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Telephone number |
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Termination module |
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Termination date,
type, reason, rehire status |
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Training log |
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Training skills
inventory to help employee with competency issues |
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Terminated employee
record history database |
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Unemployment
Insurance tracking |
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W4,
I-9 status, EEOC
reporting data, ADA, VETS 100, union, shift, Visa expiration tracking, I-9
tracking, workers compensation class code and others |
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Online I-9 digital
signature module (upgrade option) |
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Work schedule
online |
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Benefit
Compliance Tracking: |
All records can be
electronic filled and printed |
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All records are
populated from master employee database |
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Cobra
administration and compliance system |
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ERISA |
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HIPAA |
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Records are
electronically signed and filed |
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Benefits
Enrollment and Administration: |
401k
enrollment, census reporting for discrimination testing |
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Ability
to have dependent info, number of dependents covered under benefits |
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Ability
to enroll off-line and upload the laptop enrollment into paperless system. |
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Upgrade
to send HIPAA 834 secure data transfer to insurance carriers |
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Benefits enrollment
alert module |
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Benefits comparison |
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Benefit status
change report |
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Consolidated
billing report to facilitate invoice audits |
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Claims
filing hyperlink |
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COBRA,
FMLA, ADA tracking, eligibility (qualifying event), payments, notification
letters, exceptions report |
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Dependent
information for benefits enrollment |
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Eligibility
tracking, waiting periods, location, job title, qualifications |
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Employee benefit
census for discrimination testing, 5500 reporting and future RFP's |
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Employee
enrollment confirmation statement |
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Employee
annual total compensation statement |
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Form letters for
eligible employees |
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Medical Expense
Reimbursement Plan Administration |
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On-line enrollment
forms |
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Open enrollment
tracking |
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Plan descriptions
online |
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Rate tables for
each specific plan |
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Real time benefits
reports |
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Report
to be able to differentiate between pre-tax/post tax |
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Section 125
administration POP, FSA, dependent care, HSA and HRA |
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Workflow process
that will notify HR, benefits administrator, payroll and/or
broker of employee eligibility, enrollment, changes or service actions
needed |
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Communication
Center |
Employee bulletin
board |
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Open enrollment
instruction email |
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Email Center - send
group email to all locations, departments or an employee |
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Compensation
Records: |
Amount and pay
periods for normal pay periods |
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Annualized
earning report, Salary history since hire date, performance review system
on line |
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Bonus tracking,
award dates, bonus type, review date, flat amount or percentage of pay,
comments |
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Cost center
allocation |
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Effective dates of
any pay adjustments |
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FLSA |
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Interface to
employee records |
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Last review date,
review period and next review |
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Pay rate |
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Pay
stubs online |
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Online time clock
with payroll EDI or integration |
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Over time reporting
and query by date, pay period, month, quarter, annually |
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Review
documentation (format, ratings, comments, reviewer) |
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Report
Generation With Sort and Edit Capabilities: |
Anniversary list |
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All
reports are fire walled for controlled access capabilities |
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All reports can
download to excel spreadsheet |
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Birthday list |
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Benefits report |
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COBRA tracking |
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Dependent list |
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Emergency
information |
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Employee pay
history |
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Employee census |
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Employee counseling |
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Education history |
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FMLA reports |
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Inactive/terminated
employees |
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IEnLincrt capability,
excel, csv, ASCII, txt |
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New hires |
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Payroll time
submission history |
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Performance
(reviews) management |
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PDF supported
reports |
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Time sheet tracking |
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Training history
with expiration dates for tracking |
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Work schedule vs.
actual time punch |
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General
System Capabilities: |
All
employment postings |
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All
client-specific forms storage and retrieval |
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Controlled
access and security protocols to provide employee and manager
self service, total client access |
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Customized
web page for each client |
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Custom
report writer |
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Digital
signature functions |
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Employee
handbook delivery and up-date |
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Employee
communications capability (i.e.. To support job postings, on-line
application to internal postings, general employee communications, etc) |
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File
iEnLincrt/export capabilities Excel, Txt or csv |
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Hyperlink
to custom information and training sources (i.e.. BNA, CCH, embedded
training libraries, external training providers, etc) |
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Hyperlink
to general references (i.e., Social Security Administration, OSHA, DOL,
ERISA, INS, and other state and federal sites) |
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Hyperlink
to customized sites for ancillary services |
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Job
description generation and up-date |
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On-line
time and attendance tracking |
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Online:
Policy manuals, benefits, all employer forms and documents, etc |
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Payroll
interface |
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Succession
Planning |
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Standard
Payroll Interface |
Custom
Timesheet Functions (Provide edit, store, adjustment, overtime, custom pay
codes functions etc.) |
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New
Employees Payroll Profile Export to any Payroll Provider (csv or txt) |
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Online
Time Clock |
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Standard
Online Time Sheet Export (csv or txt) |
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Employee
Business Expenses Tracking Module |
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Quick
Books employee and time iEnLincrt |
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Payroll
Integration free - Full features EnLinc Pay services (other payroll
iEnLincrt / export available with additional cost) |
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Time
and Attendance |
Time
Clocks are Available (custom feature) see www.timeclock4u.com
Online Time Clock, Biometric, PDA and Telephonic time clock integrated
options with HRIMS and Payroll |
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Custom
lunch rules, OT rules etc. |
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Custom
Vacation, PTO accrued module |
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Time
off request module |
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Time
off and Vacation management calendar |
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Integrated
with HRIMS and Any Payroll System |
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Workers
Comp Management |
OSHA
Log 300 Information database |
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Workers'
Comp actual premium calculation module |
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Workers'
Comp annual audit management |
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Workers'
injury reporting |
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Workers'
Comp claim filing and management |
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Workers'
Comp clinic database |
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Workers'
Comp certificate request |
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Training
(multimedia online video, text, power point, or flash) |
Employee
online HR training (customize quiz authored by employer) |
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Orientation |
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Safety,
OSHA |
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Standard
3 levels of Administration |
Enterprise
Administration Level available with upgrade (allow for multiple states and
location tracking with consolidated reporting) |
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Employer Administration |
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Employee
Self Service |
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Manager
Self Service |
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Optional
Additional Services |
Custom
programming on any HR workflow |
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Back
ground check |
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COBRA
Administration |
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FSA
/ DCA/ HRA / HSA Administration |
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Human
Resources hotline to answer employee problem questions |
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Online
training FREE (via gotomeeting.com) (Optional custom/ in-person training available
at extra cost) |
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Standard
Cost Comparison |
Set
Up Cost - $5 to $15 per employee per month depends on the size of the
group (larger groups will have a lower per employee set up fee) |
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Maintenance Fee ($1.75 - $5.00 per employee per month for all standard modules depends
on the size of the group) |
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Custom programming available at $135 per hour |
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Standard
system upgrades charge ($0) |
$0 Cost |
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Start up and ongoing training
classes ($0) |
$0 Cost |
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Servers
cost or other hardware to purchase EnLinc ($0) (not including actual offline
time clocks) Standard computer and an Internet connection required |
$0 Cost |
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Custom
site branding available at $500 per year + SSL cost |
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